Documentation
Every feature, explained
Guides to everything 1410SMS does, from registering your school through to report cards, fee collection and the mobile app.
Getting Started
Overview
A complete, multi-tenant school management platform for schools of every size, holding students, staff, grades, attendance, timetables, fees and online tests in one place.
Registration
Register your school in minutes with one short form, an email verification and a portal provisioned on your own sub-domain. No credit card required.
Role-Based Dashboards
Personalised, widget-driven dashboards for every role. Admins, teachers, students and parents each see the metrics that matter to them, with per-user customisation.
Students
Student Management
Enrol, profile and manage every student, covering admission numbers, class assignments, guardian details and deactivation, with fast full-text search across names and admission numbers.
Promote & Graduate
Move a whole class up a year in one pass, or mark a leaving year as graduated so the record says they finished rather than simply that they left, with the cohort they graduated in kept against each pupil.
Student Report Summary
A one-page, at-a-glance summary of any student, composing their attendance rate, recent grades, grade average and fee position into a single view.
Student Invoices & Payments
Every invoice raised against one student and every receipt recorded for them, on the student's own record, each downloadable as a PDF or a CSV.
Staff
Teacher Management
Staff profiles carrying subject allocations, class responsibilities and an optional department, doubling as a full directory for whoever handles HR.
Classes & Timetables
Create classes, assign class teachers, and build weekly timetables from your live subjects. Students, parents, and teachers each get their own timetable view.
Academics
Grades & Results
Record scores and auto-calculate letter grades. Download report cards as PDF, with remarks, for any term or session.
Weekly Grades
Record a mark per subject each academic week, publish the week to parents and pupils, and optionally carry the term average onto the report card.
Regrading After a Scale Change
Marks keep the letter they were given when they were entered. When you change your grading scale, the Grades list flags the rows that no longer match and lets you regrade the ones you choose.
Lesson Notes
A teacher writes one note a week for each subject they take, someone senior approves it or sends it back, and a board says who has filed and who has not. Written to be filled in on a phone, and it prints.
Early Years Assessment
Reception and playgroup pupils get a developmental report. Teachers rate each area and write free-text comments on the child's progress, all flowing onto a dedicated report card.
Grade Breakdown & Analytics
A per-student grade breakdown across subjects, terms and sessions, with letter grades and remarks computed on the server from your grading scale.
Report Cards
Configurable report cards carrying your own assessment columns, class statistics, term-on-term history, attendance, psychomotor and behavioural ratings, remarks and a school-generated PDF.
Publishing Report Cards
Report cards stay inside the school until you release them. Publish a term to open every family's card at once, and withdraw it just as quickly if something needs correcting.
Report card designer
Design the report card your school prints. Reorder and switch off sections, choose what each one shows, pick a style, and give different classes different cards, with a live preview of a real pupil's card as you work.
Class Broadsheet
The class master sheet: every pupil a row, every subject a column, with totals, averages and positions, printed as a landscape PDF or exported as a spreadsheet.
Head of School Comments
A default remark for each overall percentage band, offered on the head of school's line of every report card and replaced by anything written by hand.
Attendance
Mark roll calls per class daily, view weekly attendance trends, generate absence reports, and calculate per-student attendance rates.
Staff Attendance
Staff clock in and out from their own phone, checked against your school's location. See who is in, who is late and who has not arrived, with a monthly record per person.
Roll Call
Tick names off a list and the platform clocks those staff in or out. For the staff who have no smartphone to clock themselves in with, taken by whoever stands at the gate.
Staff Leave
Record that a member of staff is away for a range of days, under the kinds of leave your school recognises, and get one message each morning naming everybody who was absent the day before.
Attendance Documents
Print a class's register with a signature column, an absence report naming the pupils whose attendance has slipped, and a month's timesheet for a member of staff.
Attendance Analytics
School-wide attendance at a glance, with per-class absence trends and your best and worst attendees, filterable by term and session.
CBT
Build timed multiple-choice tests, publish to any number of classes at once (or the whole school), and get auto-marked results instantly. Question images supported.
Guest Entrance Exams
Run CBT entrance exams for prospective students with no student record required. Candidates register by email and receive an access link.
Exams Workspace
Everything an exam series needs on one screen: the list, the builder with its generation wizard, the printed sheets, and the settings that decide how a generated timetable comes out.
Exams Timetable
Schedule each class's exam papers with date, time, venue and invigilator, then publish to students and parents, who are notified by email and WhatsApp with a PDF attached.
Generating Exams
Place a whole exam series in one go: every class, every subject, spread across the exam days, each paper with a period, an invigilator and somewhere to sit it.
Weekly Timetable
Build your school week from bell schedules, rooms and what each class needs of each subject, with a generator that places it all without a clash.
Describe Your Day
Build a bell schedule from four facts about your school day. How many periods that comes to is worked out for you.
Printing Timetables
Download any class's or teacher's week as a branded A4 sheet: periods down the side, days across the top, ready for a classroom wall or a staff pigeonhole.
Bell Schedule Templates
Start your school day from a ready-made shape rather than typing forty periods, then edit it like any other bell schedule.
Exam Documents
Print an exam timetable for a class, an invigilator or a room, and the attendance sheet each paper is registered on: the class roster with a signature column.
Exam Checks & Changes
Every problem with an exam timetable, named at once before it goes out: clashes, papers on closed days, unstaffed rooms. And when a paper moves afterwards, the families sitting it are told.
Next Lesson Reminders
Push a teacher the lesson they are about to teach, ten minutes before the bell, from the timetable your school has published.
Online Papers
Sit a paper on the CBT module and it stays a paper on the exam timetable: one date, one time, one class list, kept in step automatically.
Finance
Fee Management
Bundle tuition, uniform, PTA and other fees into one invoice with a single balance, for a whole class in one click or for a single student. Track payments in your chosen currency.
Fee reminders
Remind a family before an invoice falls due and chase it after, automatically, at the day tiers you choose. Hold each reminder in a queue for a member of staff to release. Includes the message template, the channels used, and how a reminder is never sent twice.
Fee Discounts
Define a sibling discount, a staff-child waiver or any reduction your school offers, award it to one student or a whole class at once, and every invoice raised afterwards applies it automatically.
Fee Templates
Save the set of fees a term costs once, then apply it when raising invoices instead of retyping the same lines every term.
Refunds
Record money your school has given back to a family, reopen the invoice by that amount, and keep every collected-money figure honest. Distinct from cancelling an invoice or voiding a receipt, neither of which moves money.
Eligibility Rules
Let the system work out which students qualify for a discount, then award them in one step. It suggests; you decide.
Ledger integrity
An automatic nightly check that every invoice's paid total still adds up from the receipts and refunds recorded against it, plus an on-demand version you can run yourself from the Reports tab.
Cash flow
What your school billed, took, gave back and spent, month by month, per currency, over any window you choose. Downloadable as a CSV to line up against a bank statement.
Payment review
An optional second pair of eyes on money recorded by hand. Off by default, because it only works if your school has two people to do it.
Report exports
Every report on the Finance Reports tab downloads as a CSV from its own header, on the web and in the mobile app, covering exactly the period and filters on screen.
Online Payments
Set your school up to take fees online. Money settles straight into your school's own verified bank account and never rests with 1410SMS.
Expenses
Record what your school spends, file it against a category and a supplier, and see where the money went. Its own workspace, separate from fees.
Payment Import
Bring a term's takings or a reconciled bank statement into 1410SMS in one upload. Each row settles one invoice, keeps its own payment date, and posts no receipt.
Collection Risk
Your debtors ranked by how hard the debt looks to collect rather than how large it is, with the facts behind every position so you can see why, and disagree.
Communication
Bulk Messaging
Send email and WhatsApp messages to all parents, to a class, or to named individuals, under your school's name, with delivery tracked and retried automatically.
Notifications
Automatically alert parents about invoices, cancellations, receipts, refunds, overdue fees, exam timetables, weekly digests and absences, by email, WhatsApp or both.
Staff notifications
Your office staff are told the moment money is recorded, a payment needs a second pair of eyes, a candidate registers for an entrance exam, an import or a report-card batch finishes, or your subscription is about to lapse.
Portals
Parent Management
Parent accounts are managed by staff, and need only a name and a phone number. Create or link them automatically on enrolment or by hand, then invite, resend, unlink and search from one page.
Parent Portal
Parents log in to track their children's grades, attendance, and fees in real time, download report cards, and view class and exam timetables.
Student Portal
Students sign in from any device to view their grades, attendance history and fee balance, and to sit online tests.
Family Calendar
Parents and students see the school's own term dates, holidays and events, on the web and in the app, without anyone having to send them out.
School Setup
Academic Calendar
Set out your school year (sessions, terms, term dates, holidays and events) and let 1410SMS work out the teaching days behind it.
Settings
One searchable page for grading scales, number prefixes, invoice currency, notification channels, bank accounts and brand colours, every change audited and exportable.
Dates & Calendar
Read and enter every date in the Hijri calendar, in the Gregorian calendar, or in both at once, across the portals, the app and every document you print.
Profile & Branding
Set your school's logo and motto on the School Profile page, and its brand colours and bank account details under Settings, so your portal and your invoices carry your identity.
Appearance & Dark Mode
Every user picks light, dark, or match-my-device for the portal from the sidebar. The choice is per person and per device, and never changes what anyone else sees.
Custom Domain
Serve your portal from your own domain (e.g. portal.yourschool.edu.ng) with automatic HTTPS, on the Standard plan and above.
Departments & Subjects
Organise teaching staff into academic departments and group subjects for cleaner reporting and subject-teacher assignments.
Billing & Compliance
Bulk Operations
Advanced
Grade Types & Breakdowns
Define your score components (CA, Test, Exam, Assignment) and break any grade down into those parts, always summing to the total grade.
Password Reset
Staff and parents reset a forgotten password with a one-time code. Staff get theirs by email; a parent can ask with either their email address or their phone number. No admin action is required.
Users & Admin Accounts
Create and manage staff accounts from the Users page, giving each one or more roles: Owner, School Administrator, Accountant, Receptionist, or a role you defined yourself. An email address is optional.
Staff Sign-In
A member of staff signs in with their email address or their phone number, whichever your school holds. Staff with no inbox get an account and a password you hand them, and staff with neither can still be rostered and paid.
Roles & Permissions
Define custom staff roles with fine-grained, module-by-module permissions, compare them in a permission matrix, and assign staff to as many roles as needed.
Mobile App
One app for every school on the platform. Search for your school by name and sign in for push notifications, offline viewing and offline attendance marking.