[{"data":1,"prerenderedAt":976},["ShallowReactive",2],{"docs-nav":3,"docs-fees":400},[4,11,16,23,28,34,40,45,51,56,63,69,75,81,87,92,98,103,107,113,117,121,127,133,139,145,150,156,162,168,173,178,184,188,193,199,204,209,214,219,223,229,233,237,242,248,253,258,263,267,272,278,283,288,293,298,304,308,313,317,323,327,332,337,343,348,353,359,364,368,372,376,381,385,390,395],{"path":5,"title":6,"navTitle":7,"group":8,"order":9,"description":10},"\u002Fdocs\u002Facademic","Academic Calendar, Terms & Sessions","Academic Calendar","School Setup",10,"Set out your school year (sessions, terms, term dates, holidays and events) and let 1410SMS work out the teaching days behind it.",{"path":12,"title":13,"navTitle":13,"group":8,"order":14,"description":15},"\u002Fdocs\u002Fappearance","Appearance & Dark Mode",40,"Every user picks light, dark, or match-my-device for the portal from the sidebar. The choice is per person and per device, and never changes what anyone else sees.",{"path":17,"title":18,"navTitle":19,"group":20,"order":21,"description":22},"\u002Fdocs\u002Fattendance","School Attendance Tracking","Attendance","Academics",50,"Mark roll calls per class daily, view weekly attendance trends, generate absence reports, and calculate per-student attendance rates.",{"path":24,"title":25,"navTitle":25,"group":20,"order":26,"description":27},"\u002Fdocs\u002Fattendance-analytics","Attendance Analytics",60,"School-wide attendance at a glance, with per-class absence trends and your best and worst attendees, filterable by term and session.",{"path":29,"title":30,"navTitle":31,"group":20,"order":32,"description":33},"\u002Fdocs\u002Fattendance-documents","Attendance Documents to Print","Attendance Documents",54,"Print a class's register with a signature column, an absence report naming the pupils whose attendance has slipped, and a month's timesheet for a member of staff.",{"path":35,"title":36,"navTitle":36,"group":37,"order":38,"description":39},"\u002Fdocs\u002Faudit-logs","Audit Logs","Billing & Compliance",20,"Every create, update and delete action is recorded with the actor, a timestamp and an IP address, giving your school a full compliance trail.",{"path":41,"title":42,"navTitle":42,"group":20,"order":43,"description":44},"\u002Fdocs\u002Fbell-schedule-templates","Bell Schedule Templates",97,"Start your school day from a ready-made shape rather than typing forty periods, then edit it like any other bell schedule.",{"path":46,"title":47,"navTitle":48,"group":20,"order":49,"description":50},"\u002Fdocs\u002Fbell-schedule-wizard","Describe Your School Day","Describe Your Day",96,"Build a bell schedule from four facts about your school day. How many periods that comes to is worked out for you.",{"path":52,"title":53,"navTitle":53,"group":20,"order":54,"description":55},"\u002Fdocs\u002Fbroadsheet","Class Broadsheet",42,"The class master sheet: every pupil a row, every subject a column, with totals, averages and positions, printed as a landscape PDF or exported as a spreadsheet.",{"path":57,"title":58,"navTitle":59,"group":60,"order":61,"description":62},"\u002Fdocs\u002Fcash-flow","The Cash Flow Statement","Cash flow","Finance",18,"What your school billed, took, gave back and spent, month by month, per currency, over any window you choose. Downloadable as a CSV to line up against a bank statement.",{"path":64,"title":65,"navTitle":66,"group":20,"order":67,"description":68},"\u002Fdocs\u002Fcbt","Online CBT: Computer-Based Testing","CBT",70,"Build timed multiple-choice tests, publish to any number of classes at once (or the whole school), and get auto-marked results instantly. Question images supported.",{"path":70,"title":71,"navTitle":72,"group":73,"order":38,"description":74},"\u002Fdocs\u002Fclasses","Classes & Timetable","Classes & Timetables","Staff","Create classes, assign class teachers, and build weekly timetables from your live subjects. Students, parents, and teachers each get their own timetable view.",{"path":76,"title":77,"navTitle":78,"group":60,"order":79,"description":80},"\u002Fdocs\u002Fcollection-risk","Who to Chase First","Collection Risk",57,"Your debtors ranked by how hard the debt looks to collect rather than how large it is, with the facts behind every position so you can see why, and disagree.",{"path":82,"title":83,"navTitle":84,"group":85,"order":9,"description":86},"\u002Fdocs\u002Fcsv-import-export","Bulk Import & Export (CSV\u002FXLSX)","Import & Export","Bulk Operations","Upload students, teachers, grades, and attendance in bulk from CSV or XLSX, with per-row validation, dry-run preview, and one-click export.",{"path":88,"title":89,"navTitle":90,"group":8,"order":21,"description":91},"\u002Fdocs\u002Fcustom-domain","Custom Domain for Your School Portal","Custom Domain","Serve your portal from your own domain (e.g. portal.yourschool.edu.ng) with automatic HTTPS, on the Standard plan and above.",{"path":93,"title":94,"navTitle":94,"group":95,"order":96,"description":97},"\u002Fdocs\u002Fdashboards","Role-Based Dashboards","Getting Started",30,"Personalised, widget-driven dashboards for every role. Admins, teachers, students and parents each see the metrics that matter to them, with per-user customisation.",{"path":99,"title":100,"navTitle":100,"group":8,"order":101,"description":102},"\u002Fdocs\u002Fdates-and-calendar","Dates & Calendar",25,"Read and enter every date in the Hijri calendar, in the Gregorian calendar, or in both at once, across the portals, the app and every document you print.",{"path":104,"title":105,"navTitle":105,"group":8,"order":26,"description":106},"\u002Fdocs\u002Fdepartments","Departments & Subjects","Organise teaching staff into academic departments and group subjects for cleaner reporting and subject-teacher assignments.",{"path":108,"title":109,"navTitle":110,"group":60,"order":111,"description":112},"\u002Fdocs\u002Fdiscount-eligibility-rules","Finding Who Qualifies for a Discount","Eligibility Rules",17,"Let the system work out which students qualify for a discount, then award them in one step. It suggests; you decide.",{"path":114,"title":115,"navTitle":115,"group":20,"order":38,"description":116},"\u002Fdocs\u002Fearly-years","Early Years Assessment","Reception and playgroup pupils get a developmental report. Teachers rate each area and write free-text comments on the child's progress, all flowing onto a dedicated report card.",{"path":118,"title":119,"navTitle":119,"group":20,"order":43,"description":120},"\u002Fdocs\u002Fexam-documents","Exam Documents","Print an exam timetable for a class, an invigilator or a room, and the attendance sheet each paper is registered on: the class roster with a signature column.",{"path":122,"title":123,"navTitle":124,"group":20,"order":125,"description":126},"\u002Fdocs\u002Fexam-timetable-generation","Exam Timetable Generation","Generating Exams",91,"Place a whole exam series in one go: every class, every subject, spread across the exam days, each paper with a period, an invigilator and somewhere to sit it.",{"path":128,"title":129,"navTitle":130,"group":20,"order":131,"description":132},"\u002Fdocs\u002Fexam-validation","Checking an Exam Before You Publish","Exam Checks & Changes",98,"Every problem with an exam timetable, named at once before it goes out: clashes, papers on closed days, unstaffed rooms. And when a paper moves afterwards, the families sitting it are told.",{"path":134,"title":135,"navTitle":136,"group":20,"order":137,"description":138},"\u002Fdocs\u002Fexams","Exam Timetable","Exams Timetable",90,"Schedule each class's exam papers with date, time, venue and invigilator, then publish to students and parents, who are notified by email and WhatsApp with a PDF attached.",{"path":140,"title":141,"navTitle":142,"group":20,"order":143,"description":144},"\u002Fdocs\u002Fexams-workspace","The Exams Workspace","Exams Workspace",89,"Everything an exam series needs on one screen: the list, the builder with its generation wizard, the printed sheets, and the settings that decide how a generated timetable comes out.",{"path":146,"title":147,"navTitle":147,"group":60,"order":148,"description":149},"\u002Fdocs\u002Fexpenses","Expenses",21,"Record what your school spends, file it against a category and a supplier, and see where the money went. Its own workspace, separate from fees.",{"path":151,"title":152,"navTitle":153,"group":154,"order":14,"description":155},"\u002Fdocs\u002Ffamily-calendar","The School Calendar for Parents & Students","Family Calendar","Portals","Parents and students see the school's own term dates, holidays and events, on the web and in the app, without anyone having to send them out.",{"path":157,"title":158,"navTitle":159,"group":60,"order":160,"description":161},"\u002Fdocs\u002Ffee-discounts","Fee Discounts, Sibling Reductions and Staff-Child Waivers","Fee Discounts",15,"Define a sibling discount, a staff-child waiver or any reduction your school offers, award it to one student or a whole class at once, and every invoice raised afterwards applies it automatically.",{"path":163,"title":164,"navTitle":165,"group":60,"order":166,"description":167},"\u002Fdocs\u002Ffee-reminders","Fee Reminders and the Reminder Queue","Fee reminders",14,"Remind a family before an invoice falls due and chase it after, automatically, at the day tiers you choose. Hold each reminder in a queue for a member of staff to release. Includes the message template, the channels used, and how a reminder is never sent twice.",{"path":169,"title":170,"navTitle":170,"group":60,"order":171,"description":172},"\u002Fdocs\u002Ffee-templates","Fee Templates",16,"Save the set of fees a term costs once, then apply it when raising invoices instead of retyping the same lines every term.",{"path":174,"title":175,"navTitle":176,"group":60,"order":9,"description":177},"\u002Fdocs\u002Ffees","School Fee Management","Fee Management","Bundle tuition, uniform, PTA and other fees into one invoice with a single balance, for a whole class in one click or for a single student. Track payments in your chosen currency.",{"path":179,"title":180,"navTitle":181,"group":60,"order":182,"description":183},"\u002Fdocs\u002Ffinance-report-exports","Exporting Finance Reports to CSV","Report exports",19,"Every report on the Finance Reports tab downloads as a CSV from its own header, on the web and in the mobile app, covering exactly the period and filters on screen.",{"path":185,"title":186,"navTitle":186,"group":20,"order":96,"description":187},"\u002Fdocs\u002Fgrade-breakdown","Grade Breakdown & Analytics","A per-student grade breakdown across subjects, terms and sessions, with letter grades and remarks computed on the server from your grading scale.",{"path":189,"title":190,"navTitle":190,"group":20,"order":191,"description":192},"\u002Fdocs\u002Fgrade-letter-recompute","Regrading After a Scale Change",12,"Marks keep the letter they were given when they were entered. When you change your grading scale, the Grades list flags the rows that no longer match and lets you regrade the ones you choose.",{"path":194,"title":195,"navTitle":196,"group":197,"order":9,"description":198},"\u002Fdocs\u002Fgrade-types","Grade Types & Score Breakdowns","Grade Types & Breakdowns","Advanced","Define your score components (CA, Test, Exam, Assignment) and break any grade down into those parts, always summing to the total grade.",{"path":200,"title":201,"navTitle":202,"group":20,"order":9,"description":203},"\u002Fdocs\u002Fgrades","Grade & Results Management","Grades & Results","Record scores and auto-calculate letter grades. Download report cards as PDF, with remarks, for any term or session.",{"path":205,"title":206,"navTitle":206,"group":20,"order":207,"description":208},"\u002Fdocs\u002Fguest-entrance-exams","Guest Entrance Exams",80,"Run CBT entrance exams for prospective students with no student record required. Candidates register by email and receive an access link.",{"path":210,"title":211,"navTitle":211,"group":20,"order":212,"description":213},"\u002Fdocs\u002Fhead-of-school-comments","Head of School Comments",43,"A default remark for each overall percentage band, offered on the head of school's line of every report card and replaced by anything written by hand.",{"path":215,"title":216,"navTitle":217,"group":60,"order":111,"description":218},"\u002Fdocs\u002Fledger-integrity","Ledger Integrity, and Proving Your Books Add Up","Ledger integrity","An automatic nightly check that every invoice's paid total still adds up from the receipts and refunds recorded against it, plus an on-demand version you can run yourself from the Reports tab.",{"path":220,"title":221,"navTitle":221,"group":20,"order":160,"description":222},"\u002Fdocs\u002Flesson-notes","Lesson Notes","A teacher writes one note a week for each subject they take, someone senior approves it or sends it back, and a board says who has filed and who has not. Written to be filled in on a phone, and it prints.",{"path":224,"title":225,"navTitle":226,"group":227,"order":9,"description":228},"\u002Fdocs\u002Fmessaging","Bulk Messaging for Schools","Bulk Messaging","Communication","Send email and WhatsApp messages to all parents, to a class, or to named individuals, under your school's name, with delivery tracked and retried automatically.",{"path":230,"title":231,"navTitle":231,"group":197,"order":21,"description":232},"\u002Fdocs\u002Fmobile-app","Mobile App","One app for every school on the platform. Search for your school by name and sign in for push notifications, offline viewing and offline attendance marking.",{"path":234,"title":235,"navTitle":235,"group":20,"order":131,"description":236},"\u002Fdocs\u002Fnext-lesson-reminders","Next Lesson Reminders","Push a teacher the lesson they are about to teach, ten minutes before the bell, from the timetable your school has published.",{"path":238,"title":239,"navTitle":240,"group":227,"order":38,"description":241},"\u002Fdocs\u002Fnotifications","Automated Parent Notifications","Notifications","Automatically alert parents about invoices, cancellations, receipts, refunds, overdue fees, exam timetables, weekly digests and absences, by email, WhatsApp or both.",{"path":243,"title":244,"navTitle":245,"group":20,"order":246,"description":247},"\u002Fdocs\u002Fonline-exam-papers","Online Exam Papers","Online Papers",99,"Sit a paper on the CBT module and it stays a paper on the exam timetable: one date, one time, one class list, kept in step automatically.",{"path":249,"title":250,"navTitle":251,"group":60,"order":38,"description":252},"\u002Fdocs\u002Fonline-payments","Online Fee Payments","Online Payments","Set your school up to take fees online. Money settles straight into your school's own verified bank account and never rests with 1410SMS.",{"path":254,"title":255,"navTitle":256,"group":95,"order":9,"description":257},"\u002Fdocs\u002Foverview","What is 1410SMS? A Platform Overview","Overview","A complete, multi-tenant school management platform for schools of every size, holding students, staff, grades, attendance, timetables, fees and online tests in one place.",{"path":259,"title":260,"navTitle":261,"group":154,"order":9,"description":262},"\u002Fdocs\u002Fparent-management","Parent Account Management","Parent Management","Parent accounts are managed by staff, and need only a name and a phone number. Create or link them automatically on enrolment or by hand, then invite, resend, unlink and search from one page.",{"path":264,"title":265,"navTitle":265,"group":154,"order":38,"description":266},"\u002Fdocs\u002Fparent-portal","Parent Portal","Parents log in to track their children's grades, attendance, and fees in real time, download report cards, and view class and exam timetables.",{"path":268,"title":269,"navTitle":270,"group":197,"order":38,"description":271},"\u002Fdocs\u002Fpassword-reset","Self-Service Password Reset","Password Reset","Staff and parents reset a forgotten password with a one-time code. Staff get theirs by email; a parent can ask with either their email address or their phone number. No admin action is required.",{"path":273,"title":274,"navTitle":275,"group":60,"order":276,"description":277},"\u002Fdocs\u002Fpayment-import","Importing Payments in Bulk","Payment Import",55,"Bring a term's takings or a reconciled bank statement into 1410SMS in one upload. Each row settles one invoice, keeps its own payment date, and posts no receipt.",{"path":279,"title":280,"navTitle":281,"group":60,"order":61,"description":282},"\u002Fdocs\u002Fpayment-review","Reviewing Recorded Payments","Payment review","An optional second pair of eyes on money recorded by hand. Off by default, because it only works if your school has two people to do it.",{"path":284,"title":285,"navTitle":285,"group":286,"order":160,"description":287},"\u002Fdocs\u002Fpromote-and-graduate","Promote & Graduate","Students","Move a whole class up a year in one pass, or mark a leaving year as graduated so the record says they finished rather than simply that they left, with the cohort they graduated in kept against each pupil.",{"path":289,"title":290,"navTitle":291,"group":60,"order":171,"description":292},"\u002Fdocs\u002Frefunds","Refunds, and Giving Money Back to a Family","Refunds","Record money your school has given back to a family, reopen the invoice by that amount, and keep every collected-money figure honest. Distinct from cancelling an invoice or voiding a receipt, neither of which moves money.",{"path":294,"title":295,"navTitle":296,"group":95,"order":38,"description":297},"\u002Fdocs\u002Fregistration","How to Register Your School","Registration","Register your school in minutes with one short form, an email verification and a portal provisioned on your own sub-domain. No credit card required.",{"path":299,"title":300,"navTitle":301,"group":20,"order":302,"description":303},"\u002Fdocs\u002Freport-card-designer","Report Card Designer","Report card designer",41,"Design the report card your school prints. Reorder and switch off sections, choose what each one shows, pick a style, and give different classes different cards, with a live preview of a real pupil's card as you work.",{"path":305,"title":306,"navTitle":306,"group":20,"order":302,"description":307},"\u002Fdocs\u002Freport-card-publishing","Publishing Report Cards","Report cards stay inside the school until you release them. Publish a term to open every family's card at once, and withdraw it just as quickly if something needs correcting.",{"path":309,"title":310,"navTitle":311,"group":20,"order":14,"description":312},"\u002Fdocs\u002Freport-cards","School Report Cards","Report Cards","Configurable report cards carrying your own assessment columns, class statistics, term-on-term history, attendance, psychomotor and behavioural ratings, remarks and a school-generated PDF.",{"path":314,"title":315,"navTitle":315,"group":197,"order":14,"description":316},"\u002Fdocs\u002Froles-permissions","Roles & Permissions","Define custom staff roles with fine-grained, module-by-module permissions, compare them in a permission matrix, and assign staff to as many roles as needed.",{"path":318,"title":319,"navTitle":320,"group":20,"order":321,"description":322},"\u002Fdocs\u002Froll-call","Clocking Staff In by Roll Call","Roll Call",53,"Tick names off a list and the platform clocks those staff in or out. For the staff who have no smartphone to clock themselves in with, taken by whoever stands at the gate.",{"path":324,"title":325,"navTitle":325,"group":197,"order":96,"description":326},"\u002Fdocs\u002Fschool-admins","Users & Admin Accounts","Create and manage staff accounts from the Users page, giving each one or more roles: Owner, School Administrator, Accountant, Receptionist, or a role you defined yourself. An email address is optional.",{"path":328,"title":329,"navTitle":330,"group":8,"order":96,"description":331},"\u002Fdocs\u002Fschool-profile","School Profile & Branding","Profile & Branding","Set your school's logo and motto on the School Profile page, and its brand colours and bank account details under Settings, so your portal and your invoices carry your identity.",{"path":333,"title":334,"navTitle":335,"group":8,"order":38,"description":336},"\u002Fdocs\u002Fsettings","School Settings","Settings","One searchable page for grading scales, number prefixes, invoice currency, notification channels, bank accounts and brand colours, every change audited and exportable.",{"path":338,"title":339,"navTitle":340,"group":20,"order":341,"description":342},"\u002Fdocs\u002Fstaff-attendance","Staff Attendance and Clock-In","Staff Attendance",52,"Staff clock in and out from their own phone, checked against your school's location. See who is in, who is late and who has not arrived, with a monthly record per person.",{"path":344,"title":345,"navTitle":346,"group":20,"order":321,"description":347},"\u002Fdocs\u002Fstaff-leave","Staff Leave and Absence Reporting","Staff Leave","Record that a member of staff is away for a range of days, under the kinds of leave your school recognises, and get one message each morning naming everybody who was absent the day before.",{"path":349,"title":350,"navTitle":351,"group":227,"order":148,"description":352},"\u002Fdocs\u002Fstaff-notifications","Staff Notifications","Staff notifications","Your office staff are told the moment money is recorded, a payment needs a second pair of eyes, a candidate registers for an entrance exam, an import or a report-card batch finishes, or your subscription is about to lapse.",{"path":354,"title":355,"navTitle":356,"group":197,"order":357,"description":358},"\u002Fdocs\u002Fstaff-sign-in","Staff Without an Email Address","Staff Sign-In",31,"A member of staff signs in with their email address or their phone number, whichever your school holds. Staff with no inbox get an account and a password you hand them, and staff with neither can still be rostered and paid.",{"path":360,"title":361,"navTitle":362,"group":286,"order":101,"description":363},"\u002Fdocs\u002Fstudent-finance-history","A Student's Invoices and Payments","Student Invoices & Payments","Every invoice raised against one student and every receipt recorded for them, on the student's own record, each downloadable as a PDF or a CSV.",{"path":365,"title":366,"navTitle":366,"group":154,"order":96,"description":367},"\u002Fdocs\u002Fstudent-portal","Student Portal","Students sign in from any device to view their grades, attendance history and fee balance, and to sit online tests.",{"path":369,"title":370,"navTitle":370,"group":286,"order":38,"description":371},"\u002Fdocs\u002Fstudent-report-summary","Student Report Summary","A one-page, at-a-glance summary of any student, composing their attendance rate, recent grades, grade average and fee position into a single view.",{"path":373,"title":374,"navTitle":374,"group":286,"order":9,"description":375},"\u002Fdocs\u002Fstudents","Student Management","Enrol, profile and manage every student, covering admission numbers, class assignments, guardian details and deactivation, with fast full-text search across names and admission numbers.",{"path":377,"title":378,"navTitle":379,"group":37,"order":9,"description":380},"\u002Fdocs\u002Fsubscriptions","Plans, Pricing & Subscriptions","Subscriptions","Upgrade or manage your plan with Paystack-powered payments. Pay per term or per session (save 5%), with instant activation.",{"path":382,"title":383,"navTitle":383,"group":73,"order":9,"description":384},"\u002Fdocs\u002Fteachers","Teacher Management","Staff profiles carrying subject allocations, class responsibilities and an optional department, doubling as a full directory for whoever handles HR.",{"path":386,"title":387,"navTitle":388,"group":20,"order":49,"description":389},"\u002Fdocs\u002Ftimetable-printing","Printing a Timetable","Printing Timetables","Download any class's or teacher's week as a branded A4 sheet: periods down the side, days across the top, ready for a classroom wall or a staff pigeonhole.",{"path":391,"title":392,"navTitle":392,"group":20,"order":393,"description":394},"\u002Fdocs\u002Fweekly-grades","Weekly Grades",11,"Record a mark per subject each academic week, publish the week to parents and pupils, and optionally carry the term average onto the report card.",{"path":396,"title":397,"navTitle":397,"group":20,"order":398,"description":399},"\u002Fdocs\u002Fweekly-timetable","Weekly Timetable",95,"Build your school week from bell schedules, rooms and what each class needs of each subject, with a generator that places it all without a clash.",{"id":401,"title":175,"body":402,"description":177,"draft":962,"extension":963,"group":60,"meta":964,"navTitle":176,"navigation":965,"ogImage":966,"order":9,"path":174,"screenshot":967,"seo":973,"stem":974,"video":966,"__hash__":975},"docs\u002Fdocs\u002Ffees.md",{"type":403,"value":404,"toc":944},"minimark",[405,409,414,422,559,573,577,584,595,606,610,624,631,645,648,651,655,665,669,704,714,718,731,735,745,760,764,794,813,818,824,834,838,841,844,859,863,878,889,893,918,922,933],[406,407,408],"p",{},"Create fee invoices for students, record payments, and track balances in real time. Know exactly who\nhas paid, who is outstanding, and what has been collected.",[410,411,413],"h2",{"id":412},"the-finance-workspace","The Finance Workspace",[406,415,416,417,421],{},"Fees live in a single ",[418,419,420],"strong",{},"Finance Workspace",", a tabbed console built around the questions you actually\nopen the page to ask: how much revenue is expected, how much has been collected, how much is\noutstanding, who owes money, which invoices are overdue, and which classes collect poorly. Ten tabs\nkeep each job in its own space while your filters, search, session and term carry across them:",[423,424,425,431,450,477,500,518,526,532,538,551],"ul",{},[426,427,428,430],"li",{},[418,429,256],{},". A dashboard of finance widgets (expected\u002Fcollected\u002Foutstanding revenue, collection\nrate, revenue trend, collection by class, recent payments, upcoming due invoices and more). It is\nfully customisable: reorder, resize, hide or restore widgets exactly as you do on your main\ndashboard.",[426,432,433,436,437,441,442,445,446,449],{},[418,434,435],{},"Invoices",". Every invoice with progress bars, status chips and per-row actions (record a payment,\nview, download the PDF, send a reminder, cancel). Need to chase several at once? Tick the invoices\n(filter to ",[438,439,440],"em",{},"Unpaid"," first, then use the header checkbox to select the whole page) and click ",[418,443,444],{},"Send\nreminders"," to notify every selected parent in one go. Cancelling asks whether to tell the family,\nand leaves that ",[418,447,448],{},"off"," by default, since most cancellations are corrections followed straight away\nby a corrected invoice.",[426,451,452,455,456,460,461,464,465,468,469,472,473,476],{},[418,453,454],{},"Payments",". The payment history, with evidence upload, receipt downloads,\n",[457,458,459],"a",{"href":273},"bulk import",", and a ",[418,462,463],{},"verification queue",": review each payment (verify or reject, with a reason) so you can confirm money that came in\nagainst evidence. Verifying is only a review flag: it records who checked it and when, and never\nchanges the balance. Recorded a payment in error? ",[418,466,467],{},"Void the receipt"," (with a reason). Unlike\nrejecting, voiding reverses the payment, so the invoice balance is restored and it reopens for\npayment. It is not\na refund; no money moves, and voided receipts stop counting towards your collected totals. Voiding\nis silent by default, but you can tick ",[418,470,471],{},"Notify parent"," to let the parent\u002Fguardian know the receipt\nwas voided over your school's configured notification channels. Need to get a receipt back to a\nparent who mislaid it? ",[418,474,475],{},"Resend receipt"," re-sends it over your school's configured channels at any\ntime.",[426,478,479,482,483,486,487,490,491,493,494,499],{},[418,480,481],{},"Outstanding",". Your debt-collection view: largest debtors and overdue invoices, ranked within the\nselected currency, with an ",[418,484,485],{},"Export list"," button to download the debtors as a CSV. It also holds\nthe ",[418,488,489],{},"Reminder Queue",", where overdue reminders wait for a member of staff to release them if your\nschool has chosen to review them before they send (see ",[457,492,165],{"href":163},"), and\n",[418,495,496],{},[457,497,498],{"href":76},"Who to chase first",", which ranks the same debtors by how hard the money\nlooks to get in rather than by how much of it there is.",[426,501,502,505,506,509,510,513,514,517],{},[418,503,504],{},"Receipts",". Search, download, print or ",[418,507,508],{},"resend"," any receipt, ",[418,511,512],{},"void"," one recorded in error, or\n",[418,515,516],{},"record a refund"," against it.",[426,519,520,522,523,525],{},[418,521,291],{},". Every refund your school has given back to a family, searchable and exportable. A\nrefund is the one correction here that moves real money, which is what separates it from cancelling\nan invoice or voiding a receipt. See ",[457,524,291],{"href":289},".",[426,527,528,531],{},[418,529,530],{},"Fee Structures",". Manage your fee types (see below).",[426,533,534,537],{},[418,535,536],{},"Discounts",". Sibling discounts, staff-child waivers and any reduction you define (see below).",[426,539,540,543,544,547,548,525],{},[418,541,542],{},"Reports",". Revenue, collection trends and class\u002Ffee-type performance charts, above the\n",[457,545,546],{"href":57},"cash flow statement",", the bank settlement reconciliation and the\n",[457,549,550],{"href":215},"ledger integrity check",[426,552,553,555,556,525],{},[418,554,335],{},". Currency, invoice\u002Freceipt numbering and\n",[457,557,558],{"href":163},"reminder schedules",[406,560,561,562,565,566,569,570,525],{},"Every figure respects the ",[418,563,564],{},"academic session and term"," and the ",[418,567,568],{},"currency"," you pick at the top, and\neach is shown per currency, because amounts in different currencies are never added together. What you can\nsee and do in the workspace follows your ",[418,571,572],{},"role's permissions",[410,574,576],{"id":575},"saved-filters","Saved filters",[406,578,579,580,583],{},"The ",[418,581,582],{},"Filter"," button on Invoices and on Payments can remember a set. Set the filters the way you\nwant them, give the set a name, and reapply it in one click next time. The mobile app has the same\nsets, in its invoice filter sheet and behind the bookmark on its Payments screen.",[406,585,586,587,590,591,594],{},"Saved sets are ",[418,588,589],{},"yours alone",": nobody else at the school sees them, and nobody else can change them.\nThey are also kept ",[418,592,593],{},"per list",", because the two lists filter on different things. An invoice has a\nstatus and a fee type; a payment has a method and a review state. One shared pool would offer you\nfilters that do nothing on the list you are looking at.",[406,596,597,598,601,602,605],{},"A set stores what is ",[418,599,600],{},"in the filter form",", not what is currently applied, so you can arrange it and\nsave it without applying it first. Sets are shared between the web app and the mobile app, and each\napplies the parts it has a control for: a set naming a fee type, for instance, keeps it for the web\neven after you re-save the set from your phone. Applying one only touches the fields that list uses, leaving the\nother list's filters alone, exactly as ",[418,603,604],{},"Clear all"," does. Re-using a name updates that set rather\nthan making a second one with the same name.",[410,607,609],{"id":608},"fee-structures-fee-types","Fee Structures (fee types)",[406,611,612,613,615,616,619,620,623],{},"Before creating invoices, define your fee categories on the ",[418,614,530],{}," tab. Examples: Tuition\nFee, Exam Fee, Lab Fee, PTA Levy. Give each a ",[418,617,618],{},"category"," and an optional ",[418,621,622],{},"default amount"," that\npre-fills the invoice builder, and reuse them across terms. The name is what a parent reads on the\ninvoice and on the PDF, so write it the way you would write it in a letter home: \"Examination Fee\",\nnot \"exam\".",[406,625,626,627,630],{},"A ",[418,628,629],{},"default amount is a typing shortcut, not a price list."," The figure that matters is the one on\nthe invoice, fixed the moment the invoice is raised. So putting next term's tuition in as the default\nmoves nothing already invoiced: you are changing what gets typed for you next, not rewriting what a\nfamily was told they owed.",[406,632,633,636,637,640,641,644],{},[418,634,635],{},"Keep the list short."," The most common mistake we see is a fee type list grown to forty entries,\nmost of them variants: \"Tuition JSS\", \"Tuition SSS\", \"Tuition JSS 2026\". A fee type is ",[438,638,639],{},"what"," the\ncharge is for. ",[438,642,643],{},"How much"," varies by class and by term, and that belongs on the invoice. One \"Tuition\"\nline at the right amount for that class does everything three class-specific tuition types do, and it\nkeeps your revenue reporting readable, because \"Tuition\" then means tuition across the whole school\nrather than three rows somebody has to add up. A trip that happens once does not need a permanent fee\ntype if an existing one covers it.",[406,646,647],{},"Renaming a fee type changes what future invoices say; invoices already issued keep the wording they\nwere raised with, for the same reason their amounts do not move. A fee type already used on an\ninvoice cannot be deleted, since that would leave those invoices referring to nothing. Leave it in\nplace, an unused fee type costs nothing.",[406,649,650],{},"Fee types are fully editable in the mobile app from the overflow menu on the Fees screen, on the same\npermission as the web.",[410,652,654],{"id":653},"discounts-sibling-reductions-and-staff-child-waivers","Discounts, sibling reductions and staff-child waivers",[406,656,657,658,660,661,664],{},"Reductions your school offers (a sibling discount, a staff-child waiver, a bursary) are defined on\nthe ",[418,659,536],{}," tab and awarded to the students they apply to, after which every invoice you raise\napplies them automatically. See ",[457,662,663],{"href":157},"Fee discounts and waivers"," for the full guide.",[410,666,668],{"id":667},"creating-an-invoice","Creating an invoice",[406,670,671,672,675,676,679,680,683,684,687,688,691,692,695,696,700,701,703],{},"Click ",[418,673,674],{},"Create Invoice"," in the Finance Workspace header. The page opens on ",[418,677,678],{},"One student",", with\n",[418,681,682],{},"Whole class"," and ",[418,685,686],{},"Family (by parent)"," beside it as the other two ways to invoice. Select the\nstudent, academic term and session, and the currency. Then\nbuild the invoice from ",[418,689,690],{},"one or more fee line items",". Add a row for each fee (Tuition, Uniform, PTA\nLevy and so on) with its amount, and the invoice shows a single running ",[418,693,694],{},"total"," that the parent\npays as one balance. Each invoice is automatically stamped with a reference number (e.g. ",[697,698,699],"code",{},"INV-00001","), numbered\nsequentially for your school. See ",[457,702,335],{"href":333}," to change the prefix.",[406,705,706,709,710,713],{},[418,707,708],{},"Invoices can't be edited after creation."," If something is wrong, ",[418,711,712],{},"cancel"," the invoice (available\nwhile nothing has been paid) and create a new one. This is what keeps the financial record\ntrustworthy.\nCancelled invoices are excluded from balances and summaries and can no longer take payments.",[410,715,717],{"id":716},"bulk-invoicing-a-class","Bulk invoicing a class",[406,719,720,721,724,725,727,728,525],{},"Since a class usually pays the same fees, you can invoice everyone at once. Use the ",[418,722,723],{},"Bulk Invoice","\nbutton, or the ",[418,726,682],{}," tab on the same page, then choose a class (all its students are pre-selected, so untick anyone you want to exclude), set the term,\nsession and currency, build the same line items, and generate every invoice in one click. Each student\ngets their own itemised invoice and you'll see a summary like ",[438,729,730],{},"\"Created 38 invoices\"",[410,732,734],{"id":733},"bulk-invoicing-by-parent-family-invoices","Bulk invoicing by parent (family invoices)",[406,736,737,738,740,741,744],{},"When a parent has more than one child at your school, switch to the ",[418,739,686],{}," tab. Pick\nthe parent, whose linked children are all pre-selected, then build a ",[418,742,743],{},"separate set of fee line items\nfor each child",", since siblings often owe different amounts (different classes or fee plans, say).\nEach child still gets their own independent invoice with its own balance, exactly as if you'd invoiced\nthem one at a time.",[406,746,747,748,751,752,755,756,759],{},"The difference is in the notification: if you tick ",[418,749,750],{},"\"Notify parents now\"",", every invoice created in\nthat batch is merged into ",[418,753,754],{},"one combined PDF",", itemised per child with a grand-total summary page,\nand delivered to the parent in a ",[418,757,758],{},"single email and a single WhatsApp message"," rather than one\nmessage per child.",[410,761,763],{"id":762},"recording-payments","Recording payments",[406,765,766,767,770,771,774,775,778,779,782,783,786,787,789,790,793],{},"On a student's fee record, click ",[418,768,769],{},"Record Payment",". Enter the amount, the payment method (Cash, Bank\ntransfer, POS, Cheque, Card, Mobile money, USSD or Other) and the ",[418,772,773],{},"payment date",", which defaults to\ntoday. That is the same list the ",[457,776,777],{"href":146},"expense"," and refund forms offer, because how money\nmoved is one question wherever it is asked. Payments taken through\n",[457,780,781],{"href":249},"online fee collection"," are recorded as ",[418,784,785],{},"Online"," by the platform itself and\nare not something anybody types. Change\nthat date when the money came in earlier, which is usual for cash taken on a Friday and entered on\nthe Monday: your ",[457,788,546],{"href":57},", bank reconciliation and collection trend all\nread it, so a payment dated the day it was typed puts the money in the wrong month. A date in the\nfuture is not accepted. You can optionally attach a receipt document\n(image or PDF, up to 2 MB) to the payment. Leave the receipt number blank to have one generated\nautomatically (e.g. ",[697,791,792],{},"RCP-00001",", sequential per school), or enter your own, which is handy when you\nare matching an external receipt book. The invoice status updates automatically:",[423,795,796,801,807],{},[426,797,798,800],{},[418,799,440],{},". No payments recorded",[426,802,803,806],{},[418,804,805],{},"Partial",". Some payments made, balance remaining",[426,808,809,812],{},[418,810,811],{},"Paid",". Full amount settled",[406,814,815,816,525],{},"Payments taken online, where your school has set that up, arrive here the same way. See\n",[457,817,251],{"href":249},[406,819,820,823],{},[418,821,822],{},"If a payment looks like it did not go through, it is safe to try again."," Each attempt to record a\npayment carries a marker 1410SMS recognises, so submitting a second time after a timeout or a\ndropped connection returns the payment that was already recorded rather than charging the family\ntwice. This matters most on a phone on a weak signal, where a request that in fact succeeded can\nstill look like a failure. Recording a genuine second payment, by opening the form again, is\nunaffected.",[406,825,826,827,830,831,525],{},"Got a term's takings to bring across, or a reconciled bank statement to enter? ",[418,828,829],{},"Import payments"," on\nthe Payments tab takes the whole lot in one upload, each row keeping its own payment date. See\n",[457,832,833],{"href":273},"Importing payments in bulk",[410,835,837],{"id":836},"fee-summaries","Fee summaries",[406,839,840],{},"The Fees summary view shows total invoiced, total collected, total outstanding, and a breakdown by\nstatus for any term or session.",[410,842,843],{"id":568},"Currency",[406,845,846,847,850,851,854,855,858],{},"Each school sets a default ",[418,848,849],{},"invoice currency"," in ",[418,852,853],{},"Settings → Finance → Invoice Currency"," (the Naira by\ndefault). ",[418,856,857],{},"Every currency in the ISO 4217 standard is supported",", all 162 of them, and every field\nthat offers the list is searchable: type \"ghana\" or \"GHS\" and you are there, on the web and in the\nmobile app alike. When creating an invoice you can keep the default or pick a different currency for\nthat specific invoice; receipts always use their invoice's currency. Note that platform subscription\nbilling is always in Naira and is unaffected by this setting.",[410,860,862],{"id":861},"parent-notifications","Parent notifications",[406,864,865,866,869,870,873,874,877],{},"Invoices are ",[418,867,868],{},"not"," sent automatically. You stay in control. When creating an invoice, tick\n",[418,871,872],{},"\"Notify the parent now\""," to email a branded, itemised PDF immediately, or leave it unticked to create the\ninvoice silently. You can send any invoice at any time afterwards with the ",[418,875,876],{},"Send invoice"," action in\nthe fee list, and the list shows whether each invoice has been sent yet. If the student has no linked\nparent account, the notification goes to the guardian email on the student's record instead.",[406,879,880,881,884,885,888],{},"Recording a payment notifies the parent with a ",[418,882,883],{},"receipt PDF",", over the channels set under ",[418,886,887],{},"Settings\n→ Notifications"," (email, WhatsApp, or both). WhatsApp delivery uses your plan's per-term WhatsApp\nallowance, charged only for messages that are successfully sent; if your allowance is exhausted the\nWhatsApp copy is skipped while email still goes out. All sending happens in the background, so saving\nis never delayed.",[410,890,892],{"id":891},"downloading-invoices-receipts","Downloading invoices & receipts",[406,894,895,896,683,899,902,903,906,907,910,911,914,915,917],{},"Beyond notifications, both ",[418,897,898],{},"admins",[418,900,901],{},"parents"," can view and download any invoice or receipt as\na branded PDF ",[418,904,905],{},"on demand",", from the web app and the mobile app. Admins use the ",[418,908,909],{},"Download"," action on\neach row of the Fees list (invoices) and the Recent Payments list (receipts). Parents open a child's\n",[418,912,913],{},"Fees"," tab, where every invoice and every recorded payment carries its own ",[418,916,909],{}," button. The\nPDF is generated fresh each time from the live figures, so it always reflects the current balance.\nNobody has to wait for, or go digging for, the original email. Cancelled invoices have no downloadable PDF, and\nparents only ever see their own children's documents.",[410,919,921],{"id":920},"on-the-phone","On the phone",[406,923,924,925,928,929,932],{},"Fees are on the ",[457,926,927],{"href":230},"mobile app",", and not read-only: a bursar raises an invoice,\nrecords a payment and sends a receipt from the phone. The outstanding card is ",[418,930,931],{},"per currency",", since\nbalances are never added across currencies, and each invoice row names the pupil, the fee items and\nwhat is still owed.",[934,935,941],"screenshot",{":phone":936,"alt":937,"height":938,"src":939,"width":940},"true","The 1410SMS Android app Fees screen: a search box, First Term and 2026\u002F2027 filter chips, an outstanding card showing ₦25,000 in NGN beside a 98% collected ring with one part-paid and six paid, then invoice rows for each pupil naming the fee items and the balance, above an Invoice button",1600,"\u002Fdocs\u002Ffees\u002Fmobile.png",720,[406,942,943],{},"Fees on the phone. Each currency gets its own card, because balances are never summed across them.",{"title":945,"searchDepth":946,"depth":946,"links":947},"",3,[948,950,951,952,953,954,955,956,957,958,959,960,961],{"id":412,"depth":949,"text":413},2,{"id":575,"depth":949,"text":576},{"id":608,"depth":949,"text":609},{"id":653,"depth":949,"text":654},{"id":667,"depth":949,"text":668},{"id":716,"depth":949,"text":717},{"id":733,"depth":949,"text":734},{"id":762,"depth":949,"text":763},{"id":836,"depth":949,"text":837},{"id":568,"depth":949,"text":843},{"id":861,"depth":949,"text":862},{"id":891,"depth":949,"text":892},{"id":920,"depth":949,"text":921},false,"md",{},true,null,{"src":968,"alt":969,"width":970,"height":971,"caption":972},"\u002Fdocs\u002Ffees\u002Ffinance-workspace.png","The Finance Workspace Overview tab, with tabs for invoices, payments, outstanding, receipts, refunds, fee structures, discounts, reports and settings: total due, total collected and outstanding across the top, then counts of fully paid, partially paid and unpaid invoices",2240,976,"The Overview tab, with the session, term and currency filters that every other tab follows.",{"title":175,"description":177},"docs\u002Ffees","f9ZqUGHzSxKarSCJhdCUfl-WDKqTSd3jyjeU5Kuplak",1787681161109]