[{"data":1,"prerenderedAt":921},["ShallowReactive",2],{"docs-nav":3,"docs-expenses":400},[4,11,16,23,28,34,40,45,51,56,63,69,75,81,87,92,98,103,107,113,117,121,127,133,139,145,150,156,162,168,173,178,184,188,193,199,204,209,214,219,223,229,233,237,242,248,253,258,263,267,272,278,283,288,293,298,304,308,313,317,323,327,332,337,343,348,353,359,364,368,372,376,381,385,390,395],{"path":5,"title":6,"navTitle":7,"group":8,"order":9,"description":10},"\u002Fdocs\u002Facademic","Academic Calendar, Terms & Sessions","Academic Calendar","School Setup",10,"Set out your school year (sessions, terms, term dates, holidays and events) and let 1410SMS work out the teaching days behind it.",{"path":12,"title":13,"navTitle":13,"group":8,"order":14,"description":15},"\u002Fdocs\u002Fappearance","Appearance & Dark Mode",40,"Every user picks light, dark, or match-my-device for the portal from the sidebar. The choice is per person and per device, and never changes what anyone else sees.",{"path":17,"title":18,"navTitle":19,"group":20,"order":21,"description":22},"\u002Fdocs\u002Fattendance","School Attendance Tracking","Attendance","Academics",50,"Mark roll calls per class daily, view weekly attendance trends, generate absence reports, and calculate per-student attendance rates.",{"path":24,"title":25,"navTitle":25,"group":20,"order":26,"description":27},"\u002Fdocs\u002Fattendance-analytics","Attendance Analytics",60,"School-wide attendance at a glance, with per-class absence trends and your best and worst attendees, filterable by term and session.",{"path":29,"title":30,"navTitle":31,"group":20,"order":32,"description":33},"\u002Fdocs\u002Fattendance-documents","Attendance Documents to Print","Attendance Documents",54,"Print a class's register with a signature column, an absence report naming the pupils whose attendance has slipped, and a month's timesheet for a member of staff.",{"path":35,"title":36,"navTitle":36,"group":37,"order":38,"description":39},"\u002Fdocs\u002Faudit-logs","Audit Logs","Billing & Compliance",20,"Every create, update and delete action is recorded with the actor, a timestamp and an IP address, giving your school a full compliance trail.",{"path":41,"title":42,"navTitle":42,"group":20,"order":43,"description":44},"\u002Fdocs\u002Fbell-schedule-templates","Bell Schedule Templates",97,"Start your school day from a ready-made shape rather than typing forty periods, then edit it like any other bell schedule.",{"path":46,"title":47,"navTitle":48,"group":20,"order":49,"description":50},"\u002Fdocs\u002Fbell-schedule-wizard","Describe Your School Day","Describe Your Day",96,"Build a bell schedule from four facts about your school day. How many periods that comes to is worked out for you.",{"path":52,"title":53,"navTitle":53,"group":20,"order":54,"description":55},"\u002Fdocs\u002Fbroadsheet","Class Broadsheet",42,"The class master sheet: every pupil a row, every subject a column, with totals, averages and positions, printed as a landscape PDF or exported as a spreadsheet.",{"path":57,"title":58,"navTitle":59,"group":60,"order":61,"description":62},"\u002Fdocs\u002Fcash-flow","The Cash Flow Statement","Cash flow","Finance",18,"What your school billed, took, gave back and spent, month by month, per currency, over any window you choose. Downloadable as a CSV to line up against a bank statement.",{"path":64,"title":65,"navTitle":66,"group":20,"order":67,"description":68},"\u002Fdocs\u002Fcbt","Online CBT: Computer-Based Testing","CBT",70,"Build timed multiple-choice tests, publish to any number of classes at once (or the whole school), and get auto-marked results instantly. Question images supported.",{"path":70,"title":71,"navTitle":72,"group":73,"order":38,"description":74},"\u002Fdocs\u002Fclasses","Classes & Timetable","Classes & Timetables","Staff","Create classes, assign class teachers, and build weekly timetables from your live subjects. Students, parents, and teachers each get their own timetable view.",{"path":76,"title":77,"navTitle":78,"group":60,"order":79,"description":80},"\u002Fdocs\u002Fcollection-risk","Who to Chase First","Collection Risk",57,"Your debtors ranked by how hard the debt looks to collect rather than how large it is, with the facts behind every position so you can see why, and disagree.",{"path":82,"title":83,"navTitle":84,"group":85,"order":9,"description":86},"\u002Fdocs\u002Fcsv-import-export","Bulk Import & Export (CSV\u002FXLSX)","Import & Export","Bulk Operations","Upload students, teachers, grades, and attendance in bulk from CSV or XLSX, with per-row validation, dry-run preview, and one-click export.",{"path":88,"title":89,"navTitle":90,"group":8,"order":21,"description":91},"\u002Fdocs\u002Fcustom-domain","Custom Domain for Your School Portal","Custom Domain","Serve your portal from your own domain (e.g. portal.yourschool.edu.ng) with automatic HTTPS, on the Standard plan and above.",{"path":93,"title":94,"navTitle":94,"group":95,"order":96,"description":97},"\u002Fdocs\u002Fdashboards","Role-Based Dashboards","Getting Started",30,"Personalised, widget-driven dashboards for every role. Admins, teachers, students and parents each see the metrics that matter to them, with per-user customisation.",{"path":99,"title":100,"navTitle":100,"group":8,"order":101,"description":102},"\u002Fdocs\u002Fdates-and-calendar","Dates & Calendar",25,"Read and enter every date in the Hijri calendar, in the Gregorian calendar, or in both at once, across the portals, the app and every document you print.",{"path":104,"title":105,"navTitle":105,"group":8,"order":26,"description":106},"\u002Fdocs\u002Fdepartments","Departments & Subjects","Organise teaching staff into academic departments and group subjects for cleaner reporting and subject-teacher assignments.",{"path":108,"title":109,"navTitle":110,"group":60,"order":111,"description":112},"\u002Fdocs\u002Fdiscount-eligibility-rules","Finding Who Qualifies for a Discount","Eligibility Rules",17,"Let the system work out which students qualify for a discount, then award them in one step. It suggests; you decide.",{"path":114,"title":115,"navTitle":115,"group":20,"order":38,"description":116},"\u002Fdocs\u002Fearly-years","Early Years Assessment","Reception and playgroup pupils get a developmental report. Teachers rate each area and write free-text comments on the child's progress, all flowing onto a dedicated report card.",{"path":118,"title":119,"navTitle":119,"group":20,"order":43,"description":120},"\u002Fdocs\u002Fexam-documents","Exam Documents","Print an exam timetable for a class, an invigilator or a room, and the attendance sheet each paper is registered on: the class roster with a signature column.",{"path":122,"title":123,"navTitle":124,"group":20,"order":125,"description":126},"\u002Fdocs\u002Fexam-timetable-generation","Exam Timetable Generation","Generating Exams",91,"Place a whole exam series in one go: every class, every subject, spread across the exam days, each paper with a period, an invigilator and somewhere to sit it.",{"path":128,"title":129,"navTitle":130,"group":20,"order":131,"description":132},"\u002Fdocs\u002Fexam-validation","Checking an Exam Before You Publish","Exam Checks & Changes",98,"Every problem with an exam timetable, named at once before it goes out: clashes, papers on closed days, unstaffed rooms. And when a paper moves afterwards, the families sitting it are told.",{"path":134,"title":135,"navTitle":136,"group":20,"order":137,"description":138},"\u002Fdocs\u002Fexams","Exam Timetable","Exams Timetable",90,"Schedule each class's exam papers with date, time, venue and invigilator, then publish to students and parents, who are notified by email and WhatsApp with a PDF attached.",{"path":140,"title":141,"navTitle":142,"group":20,"order":143,"description":144},"\u002Fdocs\u002Fexams-workspace","The Exams Workspace","Exams Workspace",89,"Everything an exam series needs on one screen: the list, the builder with its generation wizard, the printed sheets, and the settings that decide how a generated timetable comes out.",{"path":146,"title":147,"navTitle":147,"group":60,"order":148,"description":149},"\u002Fdocs\u002Fexpenses","Expenses",21,"Record what your school spends, file it against a category and a supplier, and see where the money went. Its own workspace, separate from fees.",{"path":151,"title":152,"navTitle":153,"group":154,"order":14,"description":155},"\u002Fdocs\u002Ffamily-calendar","The School Calendar for Parents & Students","Family Calendar","Portals","Parents and students see the school's own term dates, holidays and events, on the web and in the app, without anyone having to send them out.",{"path":157,"title":158,"navTitle":159,"group":60,"order":160,"description":161},"\u002Fdocs\u002Ffee-discounts","Fee Discounts, Sibling Reductions and Staff-Child Waivers","Fee Discounts",15,"Define a sibling discount, a staff-child waiver or any reduction your school offers, award it to one student or a whole class at once, and every invoice raised afterwards applies it automatically.",{"path":163,"title":164,"navTitle":165,"group":60,"order":166,"description":167},"\u002Fdocs\u002Ffee-reminders","Fee Reminders and the Reminder Queue","Fee reminders",14,"Remind a family before an invoice falls due and chase it after, automatically, at the day tiers you choose. Hold each reminder in a queue for a member of staff to release. Includes the message template, the channels used, and how a reminder is never sent twice.",{"path":169,"title":170,"navTitle":170,"group":60,"order":171,"description":172},"\u002Fdocs\u002Ffee-templates","Fee Templates",16,"Save the set of fees a term costs once, then apply it when raising invoices instead of retyping the same lines every term.",{"path":174,"title":175,"navTitle":176,"group":60,"order":9,"description":177},"\u002Fdocs\u002Ffees","School Fee Management","Fee Management","Bundle tuition, uniform, PTA and other fees into one invoice with a single balance, for a whole class in one click or for a single student. Track payments in your chosen currency.",{"path":179,"title":180,"navTitle":181,"group":60,"order":182,"description":183},"\u002Fdocs\u002Ffinance-report-exports","Exporting Finance Reports to CSV","Report exports",19,"Every report on the Finance Reports tab downloads as a CSV from its own header, on the web and in the mobile app, covering exactly the period and filters on screen.",{"path":185,"title":186,"navTitle":186,"group":20,"order":96,"description":187},"\u002Fdocs\u002Fgrade-breakdown","Grade Breakdown & Analytics","A per-student grade breakdown across subjects, terms and sessions, with letter grades and remarks computed on the server from your grading scale.",{"path":189,"title":190,"navTitle":190,"group":20,"order":191,"description":192},"\u002Fdocs\u002Fgrade-letter-recompute","Regrading After a Scale Change",12,"Marks keep the letter they were given when they were entered. When you change your grading scale, the Grades list flags the rows that no longer match and lets you regrade the ones you choose.",{"path":194,"title":195,"navTitle":196,"group":197,"order":9,"description":198},"\u002Fdocs\u002Fgrade-types","Grade Types & Score Breakdowns","Grade Types & Breakdowns","Advanced","Define your score components (CA, Test, Exam, Assignment) and break any grade down into those parts, always summing to the total grade.",{"path":200,"title":201,"navTitle":202,"group":20,"order":9,"description":203},"\u002Fdocs\u002Fgrades","Grade & Results Management","Grades & Results","Record scores and auto-calculate letter grades. Download report cards as PDF, with remarks, for any term or session.",{"path":205,"title":206,"navTitle":206,"group":20,"order":207,"description":208},"\u002Fdocs\u002Fguest-entrance-exams","Guest Entrance Exams",80,"Run CBT entrance exams for prospective students with no student record required. Candidates register by email and receive an access link.",{"path":210,"title":211,"navTitle":211,"group":20,"order":212,"description":213},"\u002Fdocs\u002Fhead-of-school-comments","Head of School Comments",43,"A default remark for each overall percentage band, offered on the head of school's line of every report card and replaced by anything written by hand.",{"path":215,"title":216,"navTitle":217,"group":60,"order":111,"description":218},"\u002Fdocs\u002Fledger-integrity","Ledger Integrity, and Proving Your Books Add Up","Ledger integrity","An automatic nightly check that every invoice's paid total still adds up from the receipts and refunds recorded against it, plus an on-demand version you can run yourself from the Reports tab.",{"path":220,"title":221,"navTitle":221,"group":20,"order":160,"description":222},"\u002Fdocs\u002Flesson-notes","Lesson Notes","A teacher writes one note a week for each subject they take, someone senior approves it or sends it back, and a board says who has filed and who has not. Written to be filled in on a phone, and it prints.",{"path":224,"title":225,"navTitle":226,"group":227,"order":9,"description":228},"\u002Fdocs\u002Fmessaging","Bulk Messaging for Schools","Bulk Messaging","Communication","Send email and WhatsApp messages to all parents, to a class, or to named individuals, under your school's name, with delivery tracked and retried automatically.",{"path":230,"title":231,"navTitle":231,"group":197,"order":21,"description":232},"\u002Fdocs\u002Fmobile-app","Mobile App","One app for every school on the platform. Search for your school by name and sign in for push notifications, offline viewing and offline attendance marking.",{"path":234,"title":235,"navTitle":235,"group":20,"order":131,"description":236},"\u002Fdocs\u002Fnext-lesson-reminders","Next Lesson Reminders","Push a teacher the lesson they are about to teach, ten minutes before the bell, from the timetable your school has published.",{"path":238,"title":239,"navTitle":240,"group":227,"order":38,"description":241},"\u002Fdocs\u002Fnotifications","Automated Parent Notifications","Notifications","Automatically alert parents about invoices, cancellations, receipts, refunds, overdue fees, exam timetables, weekly digests and absences, by email, WhatsApp or both.",{"path":243,"title":244,"navTitle":245,"group":20,"order":246,"description":247},"\u002Fdocs\u002Fonline-exam-papers","Online Exam Papers","Online Papers",99,"Sit a paper on the CBT module and it stays a paper on the exam timetable: one date, one time, one class list, kept in step automatically.",{"path":249,"title":250,"navTitle":251,"group":60,"order":38,"description":252},"\u002Fdocs\u002Fonline-payments","Online Fee Payments","Online Payments","Set your school up to take fees online. Money settles straight into your school's own verified bank account and never rests with 1410SMS.",{"path":254,"title":255,"navTitle":256,"group":95,"order":9,"description":257},"\u002Fdocs\u002Foverview","What is 1410SMS? A Platform Overview","Overview","A complete, multi-tenant school management platform for schools of every size, holding students, staff, grades, attendance, timetables, fees and online tests in one place.",{"path":259,"title":260,"navTitle":261,"group":154,"order":9,"description":262},"\u002Fdocs\u002Fparent-management","Parent Account Management","Parent Management","Parent accounts are managed by staff, and need only a name and a phone number. Create or link them automatically on enrolment or by hand, then invite, resend, unlink and search from one page.",{"path":264,"title":265,"navTitle":265,"group":154,"order":38,"description":266},"\u002Fdocs\u002Fparent-portal","Parent Portal","Parents log in to track their children's grades, attendance, and fees in real time, download report cards, and view class and exam timetables.",{"path":268,"title":269,"navTitle":270,"group":197,"order":38,"description":271},"\u002Fdocs\u002Fpassword-reset","Self-Service Password Reset","Password Reset","Staff and parents reset a forgotten password with a one-time code. Staff get theirs by email; a parent can ask with either their email address or their phone number. No admin action is required.",{"path":273,"title":274,"navTitle":275,"group":60,"order":276,"description":277},"\u002Fdocs\u002Fpayment-import","Importing Payments in Bulk","Payment Import",55,"Bring a term's takings or a reconciled bank statement into 1410SMS in one upload. Each row settles one invoice, keeps its own payment date, and posts no receipt.",{"path":279,"title":280,"navTitle":281,"group":60,"order":61,"description":282},"\u002Fdocs\u002Fpayment-review","Reviewing Recorded Payments","Payment review","An optional second pair of eyes on money recorded by hand. Off by default, because it only works if your school has two people to do it.",{"path":284,"title":285,"navTitle":285,"group":286,"order":160,"description":287},"\u002Fdocs\u002Fpromote-and-graduate","Promote & Graduate","Students","Move a whole class up a year in one pass, or mark a leaving year as graduated so the record says they finished rather than simply that they left, with the cohort they graduated in kept against each pupil.",{"path":289,"title":290,"navTitle":291,"group":60,"order":171,"description":292},"\u002Fdocs\u002Frefunds","Refunds, and Giving Money Back to a Family","Refunds","Record money your school has given back to a family, reopen the invoice by that amount, and keep every collected-money figure honest. Distinct from cancelling an invoice or voiding a receipt, neither of which moves money.",{"path":294,"title":295,"navTitle":296,"group":95,"order":38,"description":297},"\u002Fdocs\u002Fregistration","How to Register Your School","Registration","Register your school in minutes with one short form, an email verification and a portal provisioned on your own sub-domain. No credit card required.",{"path":299,"title":300,"navTitle":301,"group":20,"order":302,"description":303},"\u002Fdocs\u002Freport-card-designer","Report Card Designer","Report card designer",41,"Design the report card your school prints. Reorder and switch off sections, choose what each one shows, pick a style, and give different classes different cards, with a live preview of a real pupil's card as you work.",{"path":305,"title":306,"navTitle":306,"group":20,"order":302,"description":307},"\u002Fdocs\u002Freport-card-publishing","Publishing Report Cards","Report cards stay inside the school until you release them. Publish a term to open every family's card at once, and withdraw it just as quickly if something needs correcting.",{"path":309,"title":310,"navTitle":311,"group":20,"order":14,"description":312},"\u002Fdocs\u002Freport-cards","School Report Cards","Report Cards","Configurable report cards carrying your own assessment columns, class statistics, term-on-term history, attendance, psychomotor and behavioural ratings, remarks and a school-generated PDF.",{"path":314,"title":315,"navTitle":315,"group":197,"order":14,"description":316},"\u002Fdocs\u002Froles-permissions","Roles & Permissions","Define custom staff roles with fine-grained, module-by-module permissions, compare them in a permission matrix, and assign staff to as many roles as needed.",{"path":318,"title":319,"navTitle":320,"group":20,"order":321,"description":322},"\u002Fdocs\u002Froll-call","Clocking Staff In by Roll Call","Roll Call",53,"Tick names off a list and the platform clocks those staff in or out. For the staff who have no smartphone to clock themselves in with, taken by whoever stands at the gate.",{"path":324,"title":325,"navTitle":325,"group":197,"order":96,"description":326},"\u002Fdocs\u002Fschool-admins","Users & Admin Accounts","Create and manage staff accounts from the Users page, giving each one or more roles: Owner, School Administrator, Accountant, Receptionist, or a role you defined yourself. An email address is optional.",{"path":328,"title":329,"navTitle":330,"group":8,"order":96,"description":331},"\u002Fdocs\u002Fschool-profile","School Profile & Branding","Profile & Branding","Set your school's logo and motto on the School Profile page, and its brand colours and bank account details under Settings, so your portal and your invoices carry your identity.",{"path":333,"title":334,"navTitle":335,"group":8,"order":38,"description":336},"\u002Fdocs\u002Fsettings","School Settings","Settings","One searchable page for grading scales, number prefixes, invoice currency, notification channels, bank accounts and brand colours, every change audited and exportable.",{"path":338,"title":339,"navTitle":340,"group":20,"order":341,"description":342},"\u002Fdocs\u002Fstaff-attendance","Staff Attendance and Clock-In","Staff Attendance",52,"Staff clock in and out from their own phone, checked against your school's location. See who is in, who is late and who has not arrived, with a monthly record per person.",{"path":344,"title":345,"navTitle":346,"group":20,"order":321,"description":347},"\u002Fdocs\u002Fstaff-leave","Staff Leave and Absence Reporting","Staff Leave","Record that a member of staff is away for a range of days, under the kinds of leave your school recognises, and get one message each morning naming everybody who was absent the day before.",{"path":349,"title":350,"navTitle":351,"group":227,"order":148,"description":352},"\u002Fdocs\u002Fstaff-notifications","Staff Notifications","Staff notifications","Your office staff are told the moment money is recorded, a payment needs a second pair of eyes, a candidate registers for an entrance exam, an import or a report-card batch finishes, or your subscription is about to lapse.",{"path":354,"title":355,"navTitle":356,"group":197,"order":357,"description":358},"\u002Fdocs\u002Fstaff-sign-in","Staff Without an Email Address","Staff Sign-In",31,"A member of staff signs in with their email address or their phone number, whichever your school holds. Staff with no inbox get an account and a password you hand them, and staff with neither can still be rostered and paid.",{"path":360,"title":361,"navTitle":362,"group":286,"order":101,"description":363},"\u002Fdocs\u002Fstudent-finance-history","A Student's Invoices and Payments","Student Invoices & Payments","Every invoice raised against one student and every receipt recorded for them, on the student's own record, each downloadable as a PDF or a CSV.",{"path":365,"title":366,"navTitle":366,"group":154,"order":96,"description":367},"\u002Fdocs\u002Fstudent-portal","Student Portal","Students sign in from any device to view their grades, attendance history and fee balance, and to sit online tests.",{"path":369,"title":370,"navTitle":370,"group":286,"order":38,"description":371},"\u002Fdocs\u002Fstudent-report-summary","Student Report Summary","A one-page, at-a-glance summary of any student, composing their attendance rate, recent grades, grade average and fee position into a single view.",{"path":373,"title":374,"navTitle":374,"group":286,"order":9,"description":375},"\u002Fdocs\u002Fstudents","Student Management","Enrol, profile and manage every student, covering admission numbers, class assignments, guardian details and deactivation, with fast full-text search across names and admission numbers.",{"path":377,"title":378,"navTitle":379,"group":37,"order":9,"description":380},"\u002Fdocs\u002Fsubscriptions","Plans, Pricing & Subscriptions","Subscriptions","Upgrade or manage your plan with Paystack-powered payments. Pay per term or per session (save 5%), with instant activation.",{"path":382,"title":383,"navTitle":383,"group":73,"order":9,"description":384},"\u002Fdocs\u002Fteachers","Teacher Management","Staff profiles carrying subject allocations, class responsibilities and an optional department, doubling as a full directory for whoever handles HR.",{"path":386,"title":387,"navTitle":388,"group":20,"order":49,"description":389},"\u002Fdocs\u002Ftimetable-printing","Printing a Timetable","Printing Timetables","Download any class's or teacher's week as a branded A4 sheet: periods down the side, days across the top, ready for a classroom wall or a staff pigeonhole.",{"path":391,"title":392,"navTitle":392,"group":20,"order":393,"description":394},"\u002Fdocs\u002Fweekly-grades","Weekly Grades",11,"Record a mark per subject each academic week, publish the week to parents and pupils, and optionally carry the term average onto the report card.",{"path":396,"title":397,"navTitle":397,"group":20,"order":398,"description":399},"\u002Fdocs\u002Fweekly-timetable","Weekly Timetable",95,"Build your school week from bell schedules, rooms and what each class needs of each subject, with a generator that places it all without a clash.",{"id":401,"title":147,"body":402,"description":149,"draft":907,"extension":908,"group":60,"meta":909,"navTitle":147,"navigation":910,"ogImage":911,"order":148,"path":146,"screenshot":912,"seo":918,"stem":919,"video":911,"__hash__":920},"docs\u002Fdocs\u002Fexpenses.md",{"type":403,"value":404,"toc":890},"minimark",[405,417,422,428,472,475,487,491,498,505,512,515,519,541,544,552,555,559,569,576,582,585,590,616,619,645,648,654,657,661,667,674,678,683,686,689,693,696,766,781,791,795,802,808,816,823,828,840,847,853,857,860,876,883],[406,407,408,409,412,413,416],"p",{},"Fees are the money coming in. ",[410,411,147],"strong",{}," are the money going out: the diesel, the rent, the\nsalaries, the plumber. They live in their own workspace under ",[410,414,415],{},"Finance → Expenses",", and are\ndeliberately kept apart from invoicing, because what a school spends is a different set of questions\nfrom what it bills.",[418,419,421],"h2",{"id":420},"recording-an-expense","Recording an expense",[406,423,424,427],{},[410,425,426],{},"Record expense"," opens a form that asks for six things, and only two of them are unusual:",[429,430,431,438,448,454,460,466],"ul",{},[432,433,434,437],"li",{},[410,435,436],{},"Date",": when the money actually moved, which is not always today. A date in the future is\nrefused: money that has not moved is not an expense yet.",[432,439,440,443,444,447],{},[410,441,442],{},"Amount"," and ",[410,445,446],{},"currency",". Leave the currency alone and your school's own is used.",[432,449,450,453],{},[410,451,452],{},"Category",": what kind of spend this is. Your school starts with twelve.",[432,455,456,459],{},[410,457,458],{},"Description",": what the money was for, in your own words. This is the line you will be reading\nback in six months, so it is worth a few more characters than \"fuel\".",[432,461,462,465],{},[410,463,464],{},"Paid to",": the supplier. Type a name and one is created for you if it is new; start typing an\nexisting one and it is offered. You can leave it empty for spend with no supplier.",[432,467,468,471],{},[410,469,470],{},"Paid by",": cash, bank transfer, POS, cheque, card, mobile money, USSD or other. This is the\nsame list the fee-payment and refund forms offer, because how money moved is one question wherever\nit is asked. For anything but cash and other you can name which of your school's accounts it left.",[406,473,474],{},"You can attach a photograph or PDF of the invoice or receipt. It is stored privately and is never\nserved on a public link, because a supplier's invoice usually carries their bank details.",[406,476,477,478,481,482,486],{},"Each expense gets a ",[410,479,480],{},"voucher number"," of its own (",[483,484,485],"code",{},"EXP-00001","), running in its own sequence, in the\nsame style as your invoice and receipt numbers.",[418,488,490],{"id":489},"correcting-a-mistake","Correcting a mistake",[406,492,493,494,497],{},"You can ",[410,495,496],{},"edit"," an expense for a day after recording it. That window covers the ordinary case: a\ntypo in the amount or the date, caught the same afternoon or the next morning.",[406,499,500,501,504],{},"After that, correcting it is ",[410,502,503],{},"void and re-enter",". Voiding keeps the voucher number and leaves the\nentry on the record with the reason you gave, but it stops counting towards every total. A reason is\nrequired, because \"we voided this\" with no explanation is the note that costs somebody an afternoon\na year later.",[406,506,507,508,511],{},"Voided entries are hidden from the list until you tick ",[410,509,510],{},"Show voided"," in the filter.",[406,513,514],{},"Nothing is ever deleted. The one thing an expense will not let you do is quietly restate last term's\nbooks.",[418,516,518],{"id":517},"the-payment-voucher","The payment voucher",[406,520,521,522,525,526,529,530,533,534,443,537,540],{},"Every expense prints as a ",[410,523,524],{},"payment voucher",": one expense on one page, carrying the voucher number,\nthe date, who was paid, what it was for, which of your accounts it left, the amount in figures ",[410,527,528],{},"and\nin words",", and ruled lines for ",[410,531,532],{},"prepared by",", ",[410,535,536],{},"authorised by",[410,538,539],{},"received by",". It is the\ndocument a school office already keeps by hand, in your school's own colours and letterhead.",[406,542,543],{},"Download it from the row menu on the Expenses tab, or from the expense itself.",[406,545,546,547,551],{},"The amount in words is written in English, naming the currency as the standard names it, with any\nkobo or cents left in figures: ",[548,549,550],"em",{},"Four hundred and fifty thousand Nigerian Naira and 50\u002F100 only",". On\nthe rare currency we cannot write honestly, the line is left off rather than guessed, because words\nthat disagree with the figures beside them are the one thing a voucher exists to prevent.",[406,553,554],{},"A voided expense has no voucher. The entry stays on the record, but a document an office files and\npays against must not print as though nothing had happened.",[418,556,558],{"id":557},"finding-what-you-spent","Finding what you spent",[406,560,561,562,564,565,568],{},"The ",[410,563,147],{}," tab is the full list, newest first, searchable by voucher number, description,\nsupplier or payment reference. ",[410,566,567],{},"Filter"," narrows it by category, supplier, payment method, currency\nor a date window.",[406,570,571,572,575],{},"Whatever you have narrowed it to is then ",[410,573,574],{},"named on the page",", one chip per filter, each with an\nx that drops that one and leaves the rest. So a list that is missing a row you expected explains\nitself where you are looking, rather than behind a button counting to three.",[406,577,578,581],{},[410,579,580],{},"Export CSV"," downloads the whole filtered list, not the page you are looking at. The filters on\nscreen are exactly the filters in the file, so a narrowed list can never produce a spreadsheet of\neverything.",[418,583,256],{"id":584},"overview",[406,586,561,587,589],{},[410,588,256],{}," tab answers \"where did it go\" for a window you choose.",[406,591,592,595,596,533,599,533,602,443,605,608,609,443,612,615],{},[410,593,594],{},"Pick the window with one press."," ",[410,597,598],{},"This month",[410,600,601],{},"Last month",[410,603,604],{},"This year",[410,606,607],{},"Last 12\nmonths"," are the four questions actually asked of a spending record, and each is a button. The\n",[410,610,611],{},"From",[410,613,614],{},"To"," fields are still there for anything else, such as closing off a single month for\nyour auditor; typing in them turns the buttons off, because a window nobody chose from the row is\nnot one of them.",[406,617,618],{},"Under the window, one band per currency:",[429,620,621,627,633,639],{},[432,622,623,626],{},[410,624,625],{},"The headline",": what was spent, across how many entries, over which dates.",[432,628,629,632],{},[410,630,631],{},"Three figures worth knowing",": your largest category and what share of the window it took, the\nmonth with the most in it, and the average expense.",[432,634,635,638],{},[410,636,637],{},"Where it went",", as a doughnut with a ranked breakdown beside it giving every heading its share\nand its amount. Every line is a link through to the expenses filed under that heading.",[432,640,641,644],{},[410,642,643],{},"Month by month",", so a month that was twice the usual is visible rather than buried.",[406,646,647],{},"A chart is only drawn where there is something to compare. One category, or one month, is already\nstated in the figures above, and a doughnut of a single wedge tells nobody anything.",[406,649,650,653],{},[410,651,652],{},"Latest expenses"," closes the tab with the five most recently recorded, whatever window is set\nabove. Tap one to open it in full.",[406,655,656],{},"Currencies are never added together. If you spend in more than one, each gets its own band, largest\nfirst, the same rule the rest of Finance follows.",[418,658,660],{"id":659},"suppliers","Suppliers",[406,662,561,663,666],{},[410,664,665],{},"Vendors"," tab is the list of everyone you have paid, with how many expenses are filed against\neach. You do not have to set it up in advance: a supplier is created the first time you type their\nname on an expense. Edit one to add a phone number or an email.",[406,668,669,670,673],{},"A supplier with expenses filed against it cannot be deleted, since that would orphan the history.\n",[410,671,672],{},"Disable"," it instead: it keeps everything already filed against it and stops being offered on new\nexpenses.",[418,675,677],{"id":676},"categories","Categories",[406,679,561,680,682],{},[410,681,335],{}," tab holds the category list. Your school is provisioned with twelve to start:\nsalaries and wages, rent and rates, utilities, maintenance and repairs, teaching materials, office\nand stationery, transport and fuel, food and catering, marketing, professional fees, bank charges,\nand other.",[406,684,685],{},"None of them is special. Rename them to match what your school actually calls things, reorder them\nso the ones you use most are at the top of the dropdown, disable the ones you do not use, and add\nyour own.",[406,687,688],{},"Like suppliers, a category with expenses filed under it cannot be deleted, only disabled.",[418,690,692],{"id":691},"who-can-see-it","Who can see it",[406,694,695],{},"What a school spends is not something every member of staff should read: it includes the salary\nbill, the rent, and what the proprietor pays themselves. It is its own set of permissions for that\nreason, so you can hand out the parts of it you mean to.",[697,698,699,712],"table",{},[700,701,702],"thead",{},[703,704,705,709],"tr",{},[706,707,708],"th",{},"Permission",[706,710,711],{},"What it allows",[713,714,715,726,736,746,756],"tbody",{},[703,716,717,723],{},[718,719,720],"td",{},[410,721,722],{},"View expenses",[718,724,725],{},"Open the workspace, read the list, the overview and the suppliers",[703,727,728,733],{},[718,729,730],{},[410,731,732],{},"Record expenses",[718,734,735],{},"Add one, and edit your own inside the correction window",[703,737,738,743],{},[718,739,740],{},[410,741,742],{},"Void expenses",[718,744,745],{},"Void one, with a reason",[703,747,748,753],{},[718,749,750],{},[410,751,752],{},"Manage expenses",[718,754,755],{},"Add and edit categories and suppliers",[703,757,758,763],{},[718,759,760],{},[410,761,762],{},"Export expenses",[718,764,765],{},"Download the list as a CSV",[406,767,768,769,772,773,776,777,780],{},"Out of the box, the ",[410,770,771],{},"Owner"," and the ",[410,774,775],{},"School Administrator"," hold all five, and the ",[410,778,779],{},"Accountant","\nholds view, record and export: recording what was spent is the bursar's job, while voiding an entry\nand deciding what the categories are belong to whoever the books answer to. Teachers and every other\nrole hold none of them.",[406,782,783,784,786,787,790],{},"If your school keeps its spending closer than that, take the keys off ",[410,785,775],{}," under\n",[410,788,789],{},"Roles",". That is one edit, and it applies to everybody holding the role.",[418,792,794],{"id":793},"on-the-phone","On the phone",[406,796,797,798,801],{},"The mobile app carries the whole of this, for the schools that never open the web client at all.\nOpen ",[410,799,800],{},"More → Expenses"," and you get two tabs.",[406,803,804,807],{},[410,805,806],{},"Entries"," is the list: what the filtered window comes to per currency, the filters, the search\nand the CSV export. Tapping a row opens it in full, with its payment voucher, its receipt, and\nwhichever of edit, attach and void your permissions allow.",[406,809,810,812,813,815],{},[410,811,256],{}," is the same window totalled, by category and then by month, heaviest category first.\nIt is the report rather than a second list, and it answers exactly the window ",[410,814,806],{}," is\nshowing: narrow the filter on either tab and both follow, because a report and a list that disagree\nabout which expenses they are describing are worse than one of them not existing.",[406,817,818,819,822],{},"Recording is where the phone earns its place. ",[410,820,821],{},"Record"," opens one form, and the receipt can be\nphotographed on the spot rather than kept in a pocket until you are back at a computer. Photographs\nare scaled down before they are sent, so a receipt goes up on a school's connection rather than\ntiming out; a supplier's emailed PDF can be attached from the phone's files instead.",[824,825,827],"h3",{"id":826},"the-catalogues-on-the-phone","The catalogues, on the phone",[406,829,830,831,443,833,835,836,839],{},"The three-dot menu on the Expenses screen opens ",[410,832,677],{},[410,834,660],{},", the same two\ncatalogues the web workspace keeps, and it appears only for somebody holding ",[410,837,838],{},"Manage catalogues",".\nThey are in the menu rather than in the tab strip on purpose: a school sets its categories up a few\ntimes a year and opens its expense list every day, and a tab would make the rare thing as prominent as\nthe constant one.",[406,841,842,843,846],{},"Both work the same way. Add one, edit it, or ",[410,844,845],{},"disable"," it, which stops it being offered on new\nexpenses while leaving every expense already filed under it exactly as it was. Delete is offered\nonly where nothing is filed under it at all, because that is the only case the platform will\nactually allow, and a Delete button that answers with a refusal is a button that lies.",[406,848,849,850,852],{},"A category matters more than it sounds: every expense must have one, so a school with no way to add\none on the phone was stuck with the twelve it started with. A supplier is optional, and a name you\nhave never paid before is still simply typed into ",[410,851,464],{}," on the record form, which creates it,\nso nothing about being on a phone sends you back to a desk mid-payment. The catalogue screen is for\ncorrecting a misspelt name, disabling a supplier you have stopped using, or keeping a number to ring\nbefore the next payment.",[418,854,856],{"id":855},"where-expenses-stop","Where expenses stop",[406,858,859],{},"This is a spending record, not a purchasing system. There are no purchase orders, no approval\nqueues, and no budgets: an approval step assumes a second person to do the approving, which most\nschools asking for this do not have, and a workflow nobody uses is worse than no workflow.",[406,861,862,863,867,868,871,872,875],{},"The one place expenses meet the rest of Finance is the\n",[864,865,866],"a",{"href":57},"cash-flow statement",", whose ",[410,869,870],{},"Spent"," column is this module's figure and whose\n",[410,873,874],{},"Net"," is what you kept: collected, less refunds, less spend. That is also why a month with a salary\nbill in it often shows a negative net, which is the honest answer rather than a fault.",[406,877,878,879,882],{},"Your dashboard carries a ",[410,880,881],{},"Spend this month"," card, per currency, for anyone with permission to view\nexpenses. It counts the calendar month rather than the academic term the rest of the row is scoped\nto: rent, salaries and diesel are monthly commitments, and a term is three of them.",[406,884,885,886,889],{},"Salaries are recorded here as an amount under ",[410,887,888],{},"Salaries & wages",". A per-member-of-staff payroll\nbreakdown is a different thing and is not part of this.",{"title":891,"searchDepth":892,"depth":892,"links":893},"",3,[894,896,897,898,899,900,901,902,903,906],{"id":420,"depth":895,"text":421},2,{"id":489,"depth":895,"text":490},{"id":517,"depth":895,"text":518},{"id":557,"depth":895,"text":558},{"id":584,"depth":895,"text":256},{"id":659,"depth":895,"text":660},{"id":676,"depth":895,"text":677},{"id":691,"depth":895,"text":692},{"id":793,"depth":895,"text":794,"children":904},[905],{"id":826,"depth":892,"text":827},{"id":855,"depth":895,"text":856},false,"md",{},true,null,{"src":913,"alt":914,"width":915,"height":916,"caption":917},"\u002Fdocs\u002Fexpenses\u002Foverview.png","The Overview tab of the Expenses workspace. A row of window buttons reading This month, Last month, This year and Last 12 months with This year selected, and From and To date fields beside them. Below, a headline of 3.79 million naira spent across 11 expenses for 01 Jan 2026 to 20 Aug 2026, then three cards: Largest category reading Salaries and wages with 2.45 million, 65 per cent of the window beneath it; Busiest month reading Jul 2026 with 2.64 million, the most in the window beneath it; and Average expense reading 344,131.89 over 11 expenses. Below those, a doughnut of spend by category with a ranked breakdown giving each heading its share and its amount, and a bar chart of spend for June, July and August 2026.",1832,1800,"Pick the window with one press. Every heading in the breakdown is a link through to the expenses filed under it.",{"title":147,"description":149},"docs\u002Fexpenses","oNSLlpChnhWikcbqHTpQswk8VM0G3v2Mc_2O0QFqIWM",1787681161671]